Position: Senior Residency Coordinator 
Location: St. Petersburg, Florida
Department: Residency Family Medicine – Orlando Health Florida Medical Clinic/Bayfront Medical Group
Schedule: Full-time | Monday–Friday | 40 hours/week

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Orlando Health is one of Florida’s most respected healthcare systems, known for our unwavering commitment to excellence, patient care, and employee satisfaction. As part of the Orlando Health Florida Medical Clinic/Bayfront Medical Group, you’ll join a nationally recognized organization that values your work, supports your growth, and provides competitive benefits starting your very first day.

We believe our team is our greatest strength. That’s why we invest in you from the start, with comprehensive benefits, career development opportunities and a culture rooted in compassion, innovation and teamwork.

Job Overview

Responsible for daily operations in maintaining the educational quality of the training program with compliance of ACGME standards and regulatory requirements with oversight and direction from the Program Director/Academic Program Manager.

Essential Functions

• Coordinates the recruitment process to include preparation of appropriate correspondence to applicants regarding interview dates, letters of invitation, confirmation letters, name badges and interview day itineraries.
• Develops working knowledge of ERAS database in regard to applications, evaluations and scoring.
• Enters and updates interview scores and notes to applicant files in ERAS for annual match meeting.
• Organizes and develops annual department specific orientation assuring compliance of all required documentation and certification.
• Maintains and tracks Web-based accreditation process and statistical surveys to be used in various reporting mechanisms including WebADS and the AMA/FRIEDA annual report.
• Develops process to improve efficiency by designing standardized formats for routine correspondence.
• Acts independently, exercising good judgment in the academic program manager’s absence within prescribed limits of authority.
• Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards.
• Maintains compliance with all Orlando Health policies and procedures.
• Maintains schedules for medical students and physician assistants rotating through the department to include badge, parking, pager, call schedules and academic schedules.
• Schedules residents for re-certification in BLS/ACLS, ATLS and PALS/NRP, schedule classrooms and biannual faculty meetings.
• Coordinates and proctors In-Training Examination as well as other department specific training exercises.
• Assists with the onboarding process for incoming residents/fellows which includes distribution of contracts and other necessary documents.
• Assists with the coordination and dissemination of reports and other paperwork to the Clinical Competency Committee for completion of milestone reports for each resident/fellow.
• Prepares and submits CME application for Visiting Professor lectures, Grand Rounds, Journal Club and M&M Conference.
• Analyzes administrative and clinical communication for action by the Academic Program Manager.
• Maintains evaluation system on residents and faculty, and rotations in compliance with current ACGME accreditation standards.
• Acts as liaison between the resident staff and department management staff, assuring compliance with the Resident Manual and departmental policies.
• Supervises and directs the work-flow as necessary regarding administrative paperwork, records and complex filing systems to support program maintaining confidentiality.
• Prepares graphic presentations for resident and faculty.
• Assists in the completion of USMLE Step III application, state licensure applications and DEA applications for residents and physicians.
• Coordinates conference travel to include airfare, registration, hotel accommodations and reimbursements to physicians.
• Serves as primary timekeeper for department payroll

Education/Training
High school graduate or equivalent

Experience
Four (4) years related experience. Associate degree in healthcare administration, business or health related field may offset two (2) years of experience